We Need You
You can’t expect the Board to do well without YOU
This is YOUR organization
New Members, don’t think that because you haven’t been in the organization long that you can’t run for the Board, you can!! We encourage you to get involved. You are likely to meet more Prime Timers and get to know them sooner and better by joining the Board. We can use your energy and ideas!
It’s that time of year again. Elections for the Prime Timers Board are April 15th and you can see from our By-Laws below that Nominations need to be in our office by our March Meeting, March 18th. You can email them to the Office at firstname.lastname@example.org or to me personally at email@example.com or mail them in to us at our Office, at the 566 Columbus Ave, Boston, MA 02118 address.
As explained below in the by-laws, you can see we need a short biography for you as well prior to March 20th for the Prologue.
for the Nominating Committee
FROM OUR BY-LAWS
ARTICLE VIII Elections:
- The President shall appoint a Nominating Committee no less than four calendar months before the date set for an election. The committee shall be comprised of no less than two current members, one of which shall be a current Board member. Nominations for candidates for the Board of Directors will be solicited at the meeting of the general membership three months prior to the general elections. Nominations (with the agreement of the person nominated) will be accepted by mail or email and must be received by the Nominating Committee by the end of the membership meeting, one month prior to the elections.
- All nominees including board members seeking re-election shall provide the nomination committee with a short biography to be published. Failure to provide a biography prior to the deadline of the 20th of the month preceding the election shall disqualify the candidate. The names and biographies of all nominees shall appear in the newsletter to be published in the regular issue immediately preceding the elections.
- Elections shall be conducted at the April meeting of the general membership. The President with concurrence of one other Board member, may declare a one month delay in the elections should it be deemed unwise to proceed with the scheduled elections due to unforeseen circumstances. Acceptable voting methods are in person or by approved absentee ballot system. Elections shall be conducted by paper ballot or approved absentee ballot. The Board shall publish the approved absentee ballot system in the newsletter to be published in the regular issue immediately preceding the elections. The candidates receiving the greater number of votes shall be declared elected.
- In order to maintain continuity, The President may ask a Board member to remain in office for an additional amount of time.
The annual election for the expired board seats will be held at our next monthly meeting on April 16th. Below you will find short biographies for the declared candidates, Harry Fullerton and David Stanford.
Absentee Ballot Procedure
Elections for the board of the Boston Prime Timers will take place at the member meeting on Saturday, April 16th 2016. Members in attendance who have not submitted a valid absentee ballot may vote at the meeting. Members in good standing who wish to vote via absentee ballot must adhere to the following procedures:
- The office will prepare printed ballots showing the names of the official nominees plus a space for write-ins. The voting packet will consist of a printed ballot, a small envelope and a large envelope. The small envelope will fit inside the large envelope and will be serialized. The printed ballot itself will not have any mark that would enable tracing it back to the voter.
- If you wish to vote via absentee ballot, contact the office for a voting packet.
- Vote for no more than six (6) nominees. Ballots with more than 6 votes will be considered invalid and won’t be counted.
- The nominating committee will present a slate of candidates via the Prologue. You may vote for any of those men or any other member.
- If a member not on the slate of candidates receives enough votes to be elected, he must consent to the election.
- Do not write your own name on the ballot or place any marks on it that could identify it as coming from you.
- Enclose your ballot in the small envelope supplied as part of the voting packet. Seal the small envelope. Do not write your name on the small envelope. Any small envelopes received by the office showing a decipherable name will be set aside.
- Enclose the small envelope in the large envelope supplied in the voting packet. Do not enclose anything else in the large envelope (it will not be opened like regular office mail; see below). Write your name on the large envelope.
- Seal the large envelope. The words “ABSENTEE BALLOT” should appear on the large envelope; it should have been pre-printed, but if missing, write those words. This will alert the office staff to deliver it to the clerk (see below) unopened.
- Either mail the outer envelope to the office, or hand deliver it to the office. The office address is 566 Columbus Avenue, Boston, MA 02118. If you need to contact the office, the phone is (617) 447-2344.
Your ballot must be received in the office by 2:00 PM on Friday 4/15/2016. Late absentee ballots will be considered invalid and won’t be tallied. Note that we mean “received”, not “postmarked”.
- If any outer envelopes are received as opened, or if the office staff accidentally opens an outer envelope, the member will be contacted to ask that he submit another. The invalid receipt will be destroyed.
- One person will be designated as responsible for receiving and handling the absentee ballots (the clerk). Bob Adams has agreed to fill this role.
- The clerk will maintain a record of the members who have submitted absentee ballots, based upon the name on the outer envelope.
- The clerk will record receipt of the outer envelope against his log of voting packets sent. He will open the outer envelope and remove the inner envelope, unopened.
- The clerk will handle the absentee ballot inner envelopes in a secure manner, for example under lock and key, or always in his personal possession.
- The clerk will call, email, or write each member who submitted an absentee ballot, to acknowledge receipt. If you don’t hear from the clerk in a timely manner, it is your responsibility to follow up, not the clerk’s.
- When the votes at the member meeting are ready to be tallied, the clerk will open each absentee ballot inner envelope, and place the inner contents mixed with the ballots from the meeting. If any identifying marks are found on the inner contents at this time, the ballot will be set aside and not tallied.
- Members arriving at the welcome desk to sign in for the member meeting will be supplied an official paper ballot, but only if they are not on the absentee ballot list supplied by the clerk.
My name is Harry Fullerton. I am running for a position on the Board. I am a 58 year old self-employed General Contractor. In my 12 year membership, I have met many friends and enjoyed the trips, activities and events the club has to offer.
During this time, I have enjoyed taking an active role in the club. I have volunteered my time and skills on the Gay Pride float committee. I have organized dances and a Fourth of July cruise as well as served as club D.J. many times.
I ask to continue serving you as an elected member of the board. My goal is to use my energy, skills and knowledge to create a more lively, active and involved membership by organizing events and activities for all members.
I recently retired from the Massachusetts Parole Board where I was a Parole Officer for 28 years. Over the years I worked with many administrations of that agency, helping to facilitate those boards in their decision making. In my last five years before retirement, my duties were expanded to include directly communicating and information sharing with District Attorneys and police departments throughout the Commonwealth.
I am a long time member and current Prime Timer Board member whose duties during my tenure on the board included holding the offices of President, Vice President, membership and editor of the Prologue. I also helped to design and produce 4 award-winning BPT floats for our Gay Pride Parades. The Boston Chapter of Prime Timers nominated me to the Worldwide Board where I served as President for a two year term.